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Alumni Constitution

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Name

The name of this organization shall be the "Acadia Divinity College Alumni Association" (or current name of said institution), and shall be called here-in after "the Association."
 

Objectives of the Association.
To maintain a close tie between the Acadia Divinity College and the Acadia Divinity College / Acadia School of Theology Alumni.
To promote and support financially the ministry of Acadia Divinity College.
To foster and maintain fellowship among the Alumni.
To nominate members to the Senate of Acadia Divinity College.
To plan and carry out regional fellowship meetings.
 

Membership
A Regular Member shall be any graduate or former student who has successfully completed at least three full credit courses in Theology at Acadia University and/or Acadia Divinity College; or who has received a Doctor of Divinity from Acadia.
An Associate Member shall include a non-graduate of Acadia Divinity College who serves in the following capacities:
     The Principal of Acadia Divinity College
     The ADC Senior Administrative Officer who is responsible for Alumni,
     A Faculty member who is in the employ of Acadia Divinity College.
     Has completed at least three full non-credit courses offered by Acadia Divinity College.
An Associate Member may attend Association Meetings, and shall have the right to speak, but not to vote.
 

The Executive and their Duties.
The Executive shall include:
     The President, who shall
        Preside at all Association meetings;
        Be the official representative of the Association;
        Have the right to delegate responsibility at his/her discretion;
        In consultation with the Secretary call meetings of the Executive.
     The Vice-President, who shall
        Preside at any Association meeting in the absence of the President or at the President's request;
        Normally succeed the Presidency;
        Assume the office of President in the event of a mid-term vacancy in the Presidential office. If this occurs, he/she shall be eligible to serve his/her normal term as President.
     The Secretary, who shall
        Keep a record of the proceedings of all Association and Executive meetings;
        Report Association plans and highlights through the ADC Newsletter, the ADC Calendar, the annual Convention of Atlantic Baptist Churches Yearbook (within the ADC Report), the "Atlantic Baptist", and other such reports as the Secretary may deem wise to further the aims and objectives of the Association;
        In conjunction with the college staff keep an up-to-date record of all Alumni and their addresses;
        Forward records of historical value to the Baptist Historical Collection at Acadia University
     The Treasurer, who shall
        Keep an accurate account of all monies received and disbursed;
        Deposit all funds with an established banking institution;
        Make all payments by cheque;
        Present an audited financial report to the annual Association meeting;
        Present the adopted budget to the college Business Officer, and operate the Association within the adopted budget.
     The Past-President, who shall
 work in conjunction with the Regional Representatives to further the objectives of the Association (c.f. Article II)
     The Alumni Fund Chairperson, who shall,
        Work in conjunction with the ADC Director of Development and Public Affairs;
        Present a report at the annual Association meeting.
     The Regional Representatives, who shall,
        Be equal in number to, and residents of, the established Regions of the Convention of Atlantic Baptist Churches;
        Work in conjunction with the Past President to further the objectives of the Association (c.f. Article II)
     The Principal of Acadia Divinity College, who shall be an ex-officio member, or a designate of the principal.
     The ADCAA representatives to the ADC Senate shall be ex-officio members.
 

The Executive:
     shall conduct the business of the Association between Association meetings;
     needs four members present, two of whom must be officers, to constitute a quorum;
     may appoint "Corresponding Members" from other areas of Canada and abroad to function as Association Representatives in their area;
     shall set the date, time, place and agenda for the annual Association meeting and banquet;
     shall be responsible for interim appointments when an office is vacated during the year;
     shall recognize as a "Corresponding Member" the representative elected by each Leaving Class at Acadia Divinity College;
     shall be responsible for drafting a budget for presentation by the Treasurer at the annual Association meeting, and subsequently for presentation to the Business Officer of Acadia Divinity College.
 

The Nominating Committee.
The Nominating Committee shall:
     consist of three members who shall serve a three year term;
     be chaired by the member whose term of office expires at the next annual Association meeting;
     secure nominees for each of the offices listed in Article IV (1), plus a Nominating Committee member, an Auditor, and an ADC Senator when required;
     present a report to the annual Association meeting for approval.
 

Term of Office.
     All Executive members may hold a specific office for a maximum of three consecutive years, and upon completion of a one year absence from the Executive, may be elected to any office.
     A term of office shall normally begin following election at the Annual Meeting, and shall end at the appropriate Annual Meeting.
 

Finances.
     The financial support for the Association is obtained through an annual grant from Acadia Divinity College.
     Funds of the Association shall be used to cover the costs of Executive meetings, as well as projects of the Association.
     All business transactions involving sums of money in excess of one hundred dollars ($100.00) must be authorized by the Executive.
     The financial year of the Association shall be from April 1st to March 31st.
     A motion involving financial objectives, in order to be passed, must have the support of at least two-thirds of the voting members present at the annual Association meeting or at any duly called Association meeting.
 

Meetings.
     The annual Association meeting shall be coordinated by the Executive in consultation with the ADC Senior Administrative Officer who is responsible for the Alumni.
     Other Association meetings may be called by the Executive; by vote of the members present at the annual Association meeting; or by the Secretary upon receipt of a written request signed by at least fifteen (15) Association members.
     Notice of all Association meetings must be sent to all Alumni whose names appear on the current mailing list at least one month in advance of said meeting.
     Fifteen (15) "Regular Members" shall constitute a quorum for an Association meeting.

Amendments. This Association Constitution may be amended, altered, or added to at any duly called Association meeting by a two-thirds vote of the members present provided notice of motion has been given in writing to the Association members at least thirty (30) days in advance of the Association meeting.

 

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